Online Collections Database Help

La Salle University Art Museum's online collections database is designed to let you find information in several different ways.

Each feature of the database can be accessed through the menu bar on the left side of the screen.

The menu bar at the top of the screen will direct you to pages within the Art Museum's main website.

Collections Home

The Collections Home button on the left menu bar will return you to the introductory page of the online collections database.

Browse the Collections

The "Browse the Collections" section provides access to records that have been organized into groups called Portfolios. If you are unfamiliar with the collection, this is a good place to start! Portfolios contain highlights and may not present comprehensive holdings in each category.

You can browse the collections by Portfolios can be accessed by clicking through the categories presented on the screen. The categories allow information to be organized hierarchically and provide a means for guiding the user more directly to desired information. Selecting a category may lead to the following: While navigating within the hierarchical categories, the user may return to the previous category by clicking the "Up a Level" text.


Searching allows you to access records in the database on your own instead of through predetermined portfolios.

Quick Search

Quick Search pulls from database fields such as artist name, title, media, accession number, keywords, and gallery label. Simply enter one or more words in the box, then click the Search button. If a match is found, the results will be displayed as a list of thumbnails with short captions; if no results are found, a message is displayed to "Try again."

A Quick Search box is also displayed at the top of the left menu bar.

Custom Search

A Custom Search allows you to define your results by searching on multiple fields at once. Customize your search by filling in the fields or using drop-down menus, and sort results by either Artist, Creation Date, or Title.

Browse by Artist

This search enables you to find artists in the database by name or nationality.

After selecting the field you want to search in the first drop-down, a set of search values will be displayed in a second drop-down list.

The value list will be broken down by starting letters/numbers such as "A", "B", etc. When you select a letter, a new popup window will open with the values that begin with that letter. Select a value to close that window and complete your search criteria.

When the search query is complete, click the FIND button to view the search results.

Advanced Selection Options

The Advanced Selection tools may be used to refine any selection of object records made active through a previous search or portfolio.
  • To expand the number of records in your selection, choose "Add to Selection."
  • To search only within the active selection, choose "Search Only Current Selection."
  • To ignore records found in previous searches, choose "New Selection."
Search Tips
  • Enter the beginning of a search word to retrieve more results, e.g. "Lib" instead of "Library"
  • Use the Filter Box on the right side of the screen to narrow search results
  • Keyword searching abilities will grow in the future, as we continue to tag and add terms to the database.

Multiple Record Display

The multiple record view is used to display the contents of a Portfolio, or the results of a search.

The default display view for a search is image & label. This view will display the first 16 records of the search results.

To see less text on the screen, choose the option thumbnails view. This layout will display the thumbnail image and title only, and will also display 16 records at a time.

To view the most records at once, choose text list. The Text Only view will display up to 25 records at once. Each of the underlined column headers may be clicked to sort the selection of records by that criteria (e.g., by Artist name, Date, or Medium). If text in the list of records is underlined (or in a different color), it can be clicked to link directly to more information on that item.

For any of the three display views above, you may:
  • Click the NEXT or PREVIOUS buttons to scroll through additional records in the selection.
  • Select from the drop-down list at the top of the screen to jump to a specific position in the record set.

Single Record Display

The Description view, or object record page, displays the most complete information about the object. Some records are more complete than others.
  • Click the Next and Previous buttons to navigate through the selection of records or select from the drop-down list.
  • Click the image to view a full image. Note: objects still under copyright may only display preview sized images.
  • If the object is in the public domain (i.e. the object is not under copyright) a Zoomable image may be available. Click View Zoomable Image if it appears below the image, to open the zoomify page viewer.
Full Image Page

Any on-screen thumbnail image may be clicked to view a larger image of the object.
  • Click the Next and Previous buttons to navigate through the selection of records or select from the drop-down list.
  • Click the Title link at the top of the page to return to the Description screen.
TIP: Scrolling through multiple full images can simulate a slide show. To display two full images on-screen at once for comparison, simply open a second copy of your web browser.


Select Community Portfolio The Community section on the left menu bar provides access to User Galleries created by visitors to the online collections database. By default, all community portfolios will be displayed. The portfolio record will display the name given to the portfolio, the number of records it contains, and the name of its creator. If the creator has entered any remarks about the portfolio, those may display as well.

To see only the portfolios created by a particular creator, choose that creator's name from the drop-down list on the screen. To see all users, simply select the "*All Users" option from the drop-down.

When a community portfolio is opened, the records are displayed in the standard "image & label" record display format.

Log on

User Portfolio Log on The User Module enables authorized web site visitors to create their own online selection of records. To be given user privileges, please follow directions on the Log On page for contacting the web site administrator. Once you have received a user name and password, enter them in the appropriate spaces on the form and click the Log On button.

A separate Help page within the User Module will explain the various functions available there.